San Diego Museum of Man

Job Title: Accounting Associate                             Date: January 31, 2020

Reports to:  Accounting Manager                          Employment Status: Full-Time

Pay: $18.50-$21

Position Summary:      

The Accounting Associate is responsible for A/P, A/R, processing payroll, and the day to day input of financial information for the Museum. The Accounting Associate is also responsible for assisting the Finance team (CFO & Accounting Manager) in maintaining departmental processes so that internal and external “clients” are well served.


Reporting to the Accounting Manager, the Accounting Associate performs the following:

  • Reviews, codes, and pays all accounts payable invoices ensuring accuracy of billing and account allocation.
  • Prepares and tracks all account receivable invoices. Resolves any related issues.
  • Processes biweekly payroll using ADP, collects and enters data/salary adjustments, reconciles time sheets, and assists HR with managing employee benefits.
  • Prepares bank deposits by verifying cash, checks and bankcard charges, coding income sources, and balancing transactions.
  • Tracks Museum attendance and prepares weekly/monthly admission reports.
  • Prepares monthly budget and financial reports for Museum department heads.
  • Maintains files of accounting records and implements document retention policy.
  • Maintains and reconciles accounting system.
  • Prepares 1099’s for vendors.
  • Assists Finance team with annual audit and budgeting processes.
  • Assists Finance team with other projects and tasks as necessary.


Experience, Education, or Skills Required:

  • Associates degree in Accounting or Business Administration/Minimum two years accounting experience.
  • Knowledge of QuickBooks Accounting/POS systems.
  • Knowledge of ADP payroll system.
  • High attention to detail & ability to take initiative.
  • Oral and written communications skills and interpersonal skills to work effectively with employees and outside professional contacts.
  • Computer proficiency including knowledge of Microsoft Office.
  • Able to work effectively with minimal supervision.

ADA Notations:  

  • Regular sitting, standing, walking, climbing stairs, balancing, crouching, stooping, and communication (talking/hearing).
  • Occasional lifting/moving up to 25 lbs.
  • Vision requirements include close vision and ability to adjust focus.
  • Noise conditions range from quiet to moderate noise.

How to Apply:

The San Diego Museum of Man is an equal opportunity employer and a drug free workplace. Please send a cover letter and resume to with “Accounting Associate” and your first initial and last name in the subject line. Principals only, no phone calls please!

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